Head huntr3/12/2023 ![]() It helps you to divide your working day into manageable chunks and gives you regular breaks. Tip: At Spacehuntr, we’re big fans of the Pomodoro Technique. In fact, research from event management company Cvent, which has carried out its own ‘most stressful jobs’ ranking, shows that over 40% of event planners work up to 20 hours a day in the lead-up to their events – meaning they get only five hours’ sleep a night. But in the lead-up to events, an event coordinator can expect to work long into the evenings, and probably the weekends, too. With a bit of luck, we can work nine-to-five for a few weeks of the year. When we sign up for a career in event planning, we have to be prepared to kiss our free time (well, a big chunk of it) goodbye. Of course, it’s not always possible to anticipate every scenario, so a key skill is to be able to think on your feet and quickly find alternative solutions”. As Verity Deaville says, “The key to eliminating event stress is to be prepared. Send them a message.Įnsure you’ve considered as many potential problems as possible. Make sure you set regular alerts, to remind you when all the constituent parts of your event (the promotional literature, the signage, the catering bookings) need to be completed.Īnd be proactive in your communication: if you’re worried that a supplier or a partner isn’t going to meet your timeframe, don’t wait. Tip: Again, tools like email and Outlook are your friend. Your attendees won’t care that your catering company has pulled out, that your brochures are still being printed or that the venue has thrown a last-minute spanner in the works: they will expect the event to go ahead as promised.īeing a good event coordinator means upholding these deadlines at all times, and taking any snags in your stride to deliver what you’ve promised. Once you’ve announced an event, you can’t simply move it back a day or two because there’s been a hold-up. With event coordination and event planning, however, this doesn’t apply. If you overshoot your original timeframe by a couple of days, no biggie. With some jobs, deadlines are a moveable feast. Investing in a time-management tool such as Harvest allows you to break down your work into specific tasks and monitor the amount of resources you devote to each one. ![]() You can then switch between each one easily. We’d recommend creating separate email folders for the various sub-tasks involved in your event. This inevitably causes a stress overload.Īlso, keep various tasks clearly defined and distinguished. Tip: To manage the variety of the event coordination workload, make sure you delegate effectively: events professionals often fall into the trap of trying to do everything themselves. And when we’re planning an event, we’ll have to switch from one to the other at a moment’s notice. An event coordinator will have to perform most, if not all, of these tasks every single day. The key to good event coordination is juggling all these jobs and tasks and allocating sufficient time to each of them. For example, she cites the problem of missing delegate name badges – “they’re like socks in a washing machine!” – and, at the other end of the scale, the nightmare of leaving a guest without a hotel room. As Verity Deaville, who runs her own event booking business under the name VerityVenue, tells us: “there are so many moving parts”. These various roles encompass trillions of tiny tasks. We have to be an accountant, a venue inspector, a health and safety manager, a catering supervisor, a PR manager, a social media guru… and many others. To be a good event coordinator or event planner, we have to perform lots of different roles. In this post, we’re going to look at the main reasons why event coordination is among the most stressful jobs one can find – with tips to help you manage each one. But in reality, there are all kinds of pitfalls and pain-points which can cause hassle. In 2020, wellbeing site Stress Matters even launched a dedicated helpline for those working in the events industry.īut why is the job of an Event Coordinator (and its sister occupation, event planner) so taxing? In the brochure, it seems like a fun opportunity to socialise and build contacts – and get paid for it. US recruitment site CareerCast, which publishes an annual ranking of the world’s most stressful jobs, has consistently named event coordinator among the top five all those jobs which rank more highly expose their participants to injury or death. But in fact, research suggests that the role of Event Coordinator is right up there as one of the most stressful jobs of all. There are so many challenging jobs we could be doing right now.
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